Privacy Policy

Effective Date: July 1, 2025

Your privacy is important to me. This Privacy Policy explains how I collect, use, disclose, and safeguard your information when you visit my website or use my services. I am committed to protecting your personal and health information in accordance with applicable laws, including the Health Insurance Portability and Accountability Act (HIPAA), the Illinois Mental Health and Developmental Disabilities Confidentiality Act (IMHDDCA), and relevant federal and state privacy regulations.

1. Information I Collect

When you visit my website or contact me, I may collect the following types of information:

Personal Information: Name, email address, phone number, and any information you provide via contact forms or appointment scheduling tools.

Protected Health Information (PHI): If you become a client, your clinical and health information will be collected and managed in accordance with HIPAA and Illinois law.

Website Usage Information: IP address, browser type, pages visited, and date/time stamps (collected through cookies or analytics tools).

2. How Your Information is Used

Your information is used to:

Respond to inquiries or requests made via the website.

Schedule appointments and manage administrative tasks.

Provide clinical services in accordance with ethical and legal standards.

Improve website functionality and user experience.

I do not sell, rent, or share your personal or health information with third parties for marketing purposes.

3. Protection of Your Information

I implement appropriate physical, administrative, and technical safeguards to protect your information. Clinical records are stored in secure, HIPAA-compliant systems. Email or web inquiries are managed with confidentiality in mind; however, please be aware that standard email is not a secure form of communication.

4. Your Rights Under Illinois Law

Improve website functionality and user experience.

Request corrections to inaccurate information.

Receive a copy of this privacy policy.

File a complaint if you believe your rights have been violated.

Your clinical records are protected under the Illinois Mental Health and Developmental Disabilities Confidentiality Act, which places strict limits on the disclosure of mental health records without your written consent, unless required by law.

5. Cookies and Tracking Technologies

This website may use cookies or analytics tools (like Google Analytics) to understand how visitors interact with the site. These tools do not collect identifying health or personal data. You may choose to disable cookies in your browser settings.

6. Third-Party Services

If scheduling, payment, or communication occurs via third-party platforms (e.g., SimplePractice, Fullscript, Calendly), those platforms have their own privacy policies and security protocols. I use only HIPAA-compliant platforms for clinical services.

7. Limits of Confidentiality

Your information will not be shared without your written consent except:

When required by law (e.g., suspected abuse, risk of harm to self or others).

When ordered by a court.

For necessary coordination of care with other providers (with consent).

8. Contact Information

If you have questions about this policy or your rights, please contact:

Diana M. Rothermel, Psy.D.

3601 Algonquin Road, Suite 335

Rolling Meadows, IL 60008

Email: [email protected]

Phone: (847) 773-1774

9. Updates to This Policy

This Privacy Policy may be updated periodically to reflect changes in legal requirements or practices. Updates will be posted on this page with the revised effective date.